Our direct client is looking to hire "3" Invoice/Accounts Payable Processors/Clerk for a 1-year REMOTE CONTRACT Role at their HQ in Houston, TX
REMOTE ROLE! Still must be in greater Houston area.
Potential to drive into the office for training or if you want to get out of the house
Client is hiring "3" contractors (Potential to roll into a direct hire/permanent hire role, after 1 year)
Must be located in the Houston area or suburbs (client in located in Sugarland)
1. At least 1-3 years of professional experience in accounts payables, procurement, sourcing, and/or supply chain management
2. Understand a best in class procure to pay and invoice management/resolution processes
3. Strong knowledge in the use of P2P and/or ERP systems; experience with GEP SMART and Oracle is (PLUS ONLY)
4. Advanced MS Excel (pivot tables and vlookups) and PowerPoint skills; proficient in MS Word
5. Strong analytical skills and ability to follow up with others on the team and across the business/operations
6. Provide excellent customer service to end-users and vendors
7. Strong communication skills (both verbal and written)
This individual will be a key member of the Client's Procurement team responsible for supporting the enterprise Purchase-to-Pay (P2P) system with a focus on leading the aging invoice resolution process. This position will also support on providing hyper care support when required to P2P system end-users if/when required. The Invoice Specialist will serve as a utility player between Procurement and the AP departments with additional responsibilities as needed to support the company's overall P2P initiative and in driving to build a Procure to Pay COE experience. This role may additionally provide project support to the P2P support team and support to the Sourcing Team, as required.
This position will report to the Procure to Pay Business Manager.
Lead the day-to-day aging invoice resolution process in an effort to process the most aging invoices with our various vendors by reconciling Vendor Aging AR reports with our AP records
Communicate to vendors what invoices have already been paid and provide them with remittance details
Communicate to AP what invoices still need to be paid
Confirm outstanding aging invoices with the buying location to account for their accruals/P&L
Resolve any outstanding invoice discrepancies with the vendor or operating locations
Develop and track ongoing metrics/KPIs related to the aging invoice resolution process
Build a strong relationship and partnership with our preferred vendors to make the aging invoice resolution process efficient with open communications
Understand all functional aspects of the Company's P2P System (SMART by GEP) becoming a subject matter expert
Provide high-quality support when required, to Client's Operators/End Users helping them understand the procurement process, and how to use basic and advanced features of the P2P solution
Train new users on the basics of using the P2P system allowing them to order products as needed and manage the invoice acceptance and approval processes for their purchases
Promote a strong working relationship with internal stakeholders across operations and corporate departments
Assist in P2P pricing and catalog management continuous business improvement activities to improve quality controls around the data being loaded into our P2P system
Identify areas of supplier risk and engage management early when signals indicate that supplier performance issues related to delinquent invoices or otherwise, may warrant leadership consideration and/or intervention (aka Escalation)
Actively involved in process improvements throughout the P2P and other Procurement Processes
Established in 2000, Atrilogy Solutions Group, Inc. provides organizations of all sizes with high-quality, cost effective information technology (IT), business process and health care consulting and staffing services. Our industry-leading service model combines experienced project managers with seasoned technical and functional consultants to eliminate client uncertainty and deliver superior value and results.
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Atrilogy has been recognized by CRN magazine as one of the nation’s fastest-growing IT solution providers and by Inc. magazine as one of the nation’s fastest-growing, privately-held companies. Based in Irvine, California, Atrilogy also has offices in Denver, Phoenix, and Atlanta.